HIPAA POLICY

(HIPPA:  Computer Systems & Equipment)

  1. W. L. SCHNEIDER ASSOCIATES is committed to protecting staff and clients from illegal or damaging actions by individuals, the improper release of patient heath information and other confidential or proprietary information.
  2. The purpose of this policy is to outline the acceptable use of computer equipment by W. L. SCHNEIDER ASSOCIATES employees with regards to patient health information.  Inappropriate use exposes W. L. SCHNEIDER ASSOCIATES to risks, compromise of network systems and services and breach of patient confidentiality and other legal claims.
  3. This policy applies to employees, volunteers, contractors, consultants, temporary employees, students and others authorized by W. L. SCHNEIDER ASSOCIATES that have access to computer equipment and other equipment which stores patient data, including all personnel affiliated with third parties. This policy applies to all equipment owned or leased by W. L. SCHNEIDER ASSOCIATES.
  4. Confidential information shall be protected at all times regardless of the medium by which it is stored. Examples of confidential information include, but are not limited to: individually identifiable health information concerning patients, patient lists and reports, research data, billing information and patient treatment information.  Employees should take all necessary steps to prevent unauthorized access to this information.

Notice to Clients of Privacy Practices

This notice describes how medical information about you may be used and distributed.  W. L. SCHNEIDER ASSOCIATES is required by law to protect the privacy of a patient’s health information.

The general consent for release of medical records a patient signs authorizes W. L. SCHNEIDER ASSOCIATES to disclose the information in their medical record for treatment, payment and other health care operations.  For the purpose of providing, coordinating or managing a patient’s order, their information may be shared with employees and contractors of this provider.  For the purpose of arranging payment for the patient’s supplies, their information may be shared with their insurer or other third party payors who are responsible for paying all or part of the cost of their care.  For the purpose of providing services, W. L. SCHNEIDER ASSOCIATES may use and disclose information that is necessary for business operations (e.g. – internal quality assessment, contacting other health care providers about treatment or claim payment).

W. L. SCHNEIDER ASSOCIATES may send information about a patient to remind them by telephone, letter, e-mail or postcard of information regarding their order.

W. L. SCHNEIDER ASSOCIATES is required by law to maintain the privacy of a patient’s health information.  If a patient believes their privacy rights have been violated they may contact the Secretary of the U. S. Department of Health and Human Services.

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